Employment Opportunity

Program Coordinator

 

The Program Coordinator is part of a three-person scholarship team at the Phoenix-based Flinn Foundation, a leader in Arizona’s philanthropic community.

The selected candidate will possess strong technical skills, excellent writing skills, a responsive customer-service orientation, an instinct for collaboration, a passion for learning, and a commitment to the Foundation’s mission: to improve the quality of life in Arizona, to benefit future generations.

Deadline: Open until filled

Date Posted: October, 2020


Prospective candidates should send a cover letter and résumé to: Anne Lassen, Vice President, Scholarship and Education Initiatives. Applications will be received and reviewed on a rolling basis, with the hope of selecting a candidate to step into the position in December.

COVID-19 considerations: Due to the current rate of spread of COVID-19 and related public-health concerns, the Flinn Foundation staff are working remotely when possible to protect the health of our community.


Qualifications

  • Bachelor’s degree or equivalent advanced learning with comparable knowledge, skills and abilities attained through professional-level experience.
  • Demonstrated technical skills, including use of Microsoft Office applications (e.g., Word, Excel, PowerPoint, Publisher, Outlook), social media, and other computer systems (e.g., Zoom, Google Drive, Dropbox, Salesforce). General experience with and understanding of advanced database software and internet technology
  • Knowledgeable about—and interested in—secondary and post-secondary education in Arizona.
  • Superior time management, organizational skills, and accuracy.
  • Ability to handle confidential materials and information with discretion.
  • Excellent written and oral communication skills, and ability to adapt communication for diverse audiences.
  • Ability to take initiative and work independently.
  • Ability to prioritize and collaborate with others to maximize efficiency and assure timely completion of assignments.
  • Ability to work when scheduled and accommodate a flexible work schedule when needed.
  • Professional manner and demonstrated ability to work successfully with diverse constituencies including staff, Board members, current and former Flinn Scholars, applicants, parents, executives, community leaders, Foundation guests, and the general public.

Principal Responsibilities

Provides high-level administrative coordination and support for the Flinn Scholars Program and supports other program areas as needed. Interacts regularly with other staff and contributes to the efficient and professional operation of the Foundation, maintaining discretion, professionalism and confidentiality.

Specific Duties

Scholarship Program Coordination

  • Interacts with prospective Flinn Scholars, current Scholars, Scholar alumni, parents, and high-school and university personnel regarding general program procedures, events, and activities.
  • Compiles and maintains detailed and accurate data, files, and records (electronic and hardcopy) on prospective applicants, scholarship applicants, current Scholars, alumni, Arizona high schools, and key high-school staff.
  • Works with the finance team to maintain accurate financial records and collects reports on auditable records.
  • Assists in preparing documents needed to develop the annual administrative budget for the Scholars program.
  • Processes and tracks all paperwork associated with funding for Scholars, reviewers, and vendors.
  • Coordinate the renewal process for approximately 80 Scholars.
  • Develops recommendations for new or streamlined strategies and actions to meet program goals, and implements these approaches in consultation with and as directed by leadership.

Outreach and Recruitment

  • Collaborates with the communications team to market Flinn Scholarship. Plans and curates website and social-media content to grow online presence and reputation of the Flinn Scholarship program.
  • Drafts and sends communication to various stakeholders, prepares materials, and compiles mailing lists for direct mail and email campaigns.
  • Collaborates with leadership to develop and implement strategies to recruit high-potential applicants from underrepresented populations.
  • Responds to requests for scholarship presentations and secures Flinn Scholars to present on behalf of the Foundation.
  • Manages event registration, updates university partners on attendance figures, and gathers informational material for annual Flinn Scholarship information sessions.
  • Collaborates with Program Manager to assess effectiveness of recruitment strategies and communication channels for prospective applicants.
  • Develops recommendations for more effective and efficient outreach to potential applicants and implements these approaches in consultation with and as directed by leadership.

Application, Review, and Selection Process

  • Assists in the technical administration of online application process and provides technical assistance to applicants, counselors, and teachers.
  • Responds to applicant and educator queries; monitors application process, including securing missing application components.
  • Schedules and organizes logistics for scholarship interviews.
  • Prepares application materials, scoring forms, and reports for review and selection committee members.
  • Reviews and analyzes scoring rubrics, application processes, and data-management procedures to ensure workflows are up-to-date and as streamlined as possible.

Program Activities

  • Plans in-person and online events for scholarship recipients, including annual recognition event, summer retreat, career-development sessions, enrichment workshops, etc.
  • Secures venues and catering, prepares materials, sends invitations, and manages RSVPs.
  • Provides on-site and online staff support at all program events.

General Administrative 

  • Provides support for leadership, such as screening phone and email inquiries, scheduling meetings, and managing expense reports.
  • Develops and maintains processes to capture and report on program goals.
  • Provides back-up switchboard and reception area coverage.
  • Maintains professional development (continuing education) in areas of professional responsibility.
  • Undertakes other tasks as assigned and contributes to cooperative and collegial shared responsibility for fostering excellence at the Foundation.
  • Works to uphold Flinn Foundation values of Candor, Trust, Innovation, Empathy, and Fun.

About the Flinn Foundation

Since its creation in 1965, the Flinn Foundation’s primary area of grantmaking has been health care, with a specific focus since 2000 on the biosciences. In concert with that area of emphasis, the Flinn Foundation’s grantmaking and programmatic areas also include arts and culture, the Flinn Scholars, and the Arizona Center for Civic Leadership.

The Flinn Foundation’s Board of Directors is comprised of nine of Arizona’s foremost leaders in medicine, business, industry, and finance. The Foundation’s professional staff of 21 is led by President and CEO Tammy McLeod.

Other Details

Location

Central Phoenix. A handful of times per year, same-day in-state travel may be necessary. As previously noted, Flinn Foundation staff are currently working remotely to protect the health of our community.

Schedule

Typically, 8:30 a.m. – 5:00 p.m., Monday through Friday.

Salary and Benefits

The Flinn Foundation provides competitive compensation, commensurate with skills and experience.

The Foundation values work-life balance and the retention of its highly valued staff, as reflected in this position’s classification and benefits:

  • The position is classified as non-exempt, meaning that the staff member is paid for the hours worked each week, and if asked to work beyond the regularly scheduled 40 hours per week is paid an overtime wage.
  • The Foundation provides paid holidays, sick leave, and vacation. Paid leave is also provided for bereavement and for maternity/paternity/adoption.
  • Additional benefits include: medical and dental insurance; life insurance, short-term and long-term disability insurance; 403(b) retirement plan; covered parking.

Specific provisions of these benefits are uncommonly generous. Details will be provided to applicants who advance in the selection process for the position.