Employment Opportunity: Program Coordinator

Flinn Scholars at the 2018 annual retreat in Prescott

Seeking Candidates Immediately

The Flinn Scholars Program Coordinator is a full-time, non-exempt position, and is part of a three-person scholarship team at the Phoenix-based Flinn Foundation, a leader in Arizona’s philanthropic community.

The selected candidate will possess strong technical skills, excellent writing skills, a responsive customer-service orientation, an instinct for collaboration, a passion for learning, and a commitment to the Foundation’s mission: to improve the quality of life in Arizona, to benefit future generations.


Prospective candidates should send a cover letter, résumé, and three references to: Anne Lassen, Vice President, Scholarship and Education Initiatives. Applications will be received and reviewed on a rolling basis.


Qualifications

  • Minimum of Associates or Bachelor’s degree plus 5 years program coordination or related experience preferred; or any combination of education and experience which demonstrates the ability to perform the job responsibilities. 
  • High degree of PC based technical skills, including proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), and other appropriate computer programs.  General experience and understanding of advanced database software & Internet technology required.
  • Superior time management, organizational skills and accuracy required.
  • Ability to handle confidential materials and information with discretion.
  • Excellent telephone and interpersonal skills.
  • Ability to take initiative and work independently.
  • Ability to prioritize and collaborate with others to maximize efficiency and assure timely completion of assignments.
  • Ability to work when scheduled and accommodate a flexible work schedule when needed.
  • Excellent grammar, spelling, and letter-composition skills.
  • Professional manner and demonstrated ability to work successfully with diverse constituencies including staff, Board members, current and former Flinn Scholars, applicants, executives, community leaders, Foundation guests and the general public.

Principal Responsibilities

Provides high-level administrative coordination and support for the Flinn Scholars Program and supports other program areas as needed. Interacts regularly with other staff and contributes to the efficient and professional operation of the Foundation, maintaining discretion, professionalism and confidentiality.

Specific Duties

Scholarship Program Coordination

  • Interacts with prospective Flinn Scholars, current Scholars, Scholar alumni, parents, high school, and university personnel regarding general program procedures, events, and activities.
  • Compiles and maintains detailed and accurate data, files, and records (electronic and/or paper) on scholarship applicants, current Scholars, alumni, Arizona high schools, and key high-school staff.
  • Works with the finance team to maintain accurate financial records and collects reports on auditable records.
  • Assists in preparing documents needed to develop the annual administrative budget for the Scholars program.
  • Collaborates with the communications team to market Flinn Scholarship, suggest social media posts, and grow online presence of the Flinn Scholarship program.
  • Develops recommendations for new or streamlined strategies and actions to meet program goals, and implements these approaches in consultation with and as directed by Vice President, Scholarship and Education Initiatives.

Recruitment, Application and Review Process

  • Drafts communications, prepares materials, and compiles mailing lists for direct mail and email campaigns.
  • Responds to requests for scholarship presentations and secures Flinn Scholars to present on behalf of the Foundation.
  • Manages event registration, updates university partners on attendance figures, and gathers informational material for annual Flinn Scholarship information sessions.
  • Assists in the technical administration of online application process and provides technical assistance to applicants, counselors, and teachers.
  • Responds to applicant and counselor queries; monitors application process, including securing missing application components.
  • Assists in the activities related to the review and selection process.
  • Develops recommendations for more effective and efficient outreach to potential applicants and implements these approaches in consultation with and as directed by Vice President, Scholarship and Education Initiatives.

Program Activities

  • Assists in planning events for scholarship recipients, including the summer retreat, career-development sessions, enrichment workshops, group study-abroad seminar, etc.
  • Assists in coordinating events for scholarship recipients, including securing venues and catering; sending invitations and managing RSVPs.
  • Provides on-site staff support at all program events.

General Administrative 

  • Provides support for Vice President, Scholarship and Education Initiatives, such as screening telephone inquiries, scheduling meetings, and managing expense reports.
  • Develops and maintains processes to capture and report on program goals.
  • Provides back-up switchboard and reception area coverage.
  • Maintains professional development (continuing education) in areas of professional responsibility.
  • Undertakes other tasks as assigned, and contributes to cooperative and collegial shared responsibility for fostering excellence at the Foundation.

About the Flinn Foundation

Since its creation in 1965, the Flinn Foundation’s primary area of grantmaking has been health care, with a specific focus since 2000 on the biosciences. In concert with that area of emphasis, the Flinn Foundation’s grantmaking and programmatic areas also include arts and culture, the Flinn Scholars, and the Arizona Center for Civic Leadership.

The Flinn Foundation’s Board of Directors is comprised of nine of Arizona’s foremost leaders in medicine, business, industry, and finance. The Foundation’s professional staff of 22 is led by President and CEO Tammy McLeod.


Other Details

Location

Central Phoenix. A handful of times per year, same-day in-state travel may be necessary.

Schedule

Typically, 8:30 a.m. – 5:00 p.m., Monday through Friday.

Salary and benefits

Competitive compensation, commensurate with experience. Benefits include: vacation, holiday, and sick leave; medical and dental insurance; life insurance, short-term and long-term disability insurance; 403(b) retirement plan; covered parking!