Employment Opportunity

Program Coordinator

 

The Program Coordinator for the Arizona Center for Civic Leadership is part of a three-person team at the Phoenix-based Flinn Foundation, a leader in Arizona’s philanthropic community.

The selected candidate will possess strong technical skills, excellent writing skills, a responsive customer-service orientation, an instinct for collaboration, a passion for learning, and a commitment to the Foundation’s mission: to improve the quality of life in Arizona, to benefit future generations.

Deadline: Open until filled

Date Posted: January 7, 2021


Prospective candidates should send a cover letter and résumé to: Sara Larsen, Program Manager, Arizona Center for Civic Leadership. Applications will be received and reviewed on a rolling basis, with the hope of selecting a candidate to step into the position in early spring.

COVID-19 considerations: Due to the current rate of spread of COVID-19 and related public-health concerns, Flinn Foundation staff are working remotely when possible to protect the health of our community.


Professional Requirements

  • Relevant, professional-level experience in program coordination or administrative processes. Some postsecondary education preferred.
  • Demonstrated technical skills, including use of Microsoft Office 365 applications (e.g., Word, Excel, PowerPoint, Publisher, Outlook, SharePoint), social media, and other software applications (e.g., Zoom, Google Drive, Dropbox, Salesforce, Trello, Survey Monkey). General experience and understanding of advanced database software and internet technology.
  • Superior time management, organizational skills, and accuracy.
  • Ability to handle confidential materials and information with discretion.
  • Excellent written and verbal communication skills, and ability to adapt communication for diverse audiences.
  • Ability to take initiative and work independently.
  • Ability to prioritize and collaborate with others to maximize efficiency and assure timely completion of assignments.
  • Ability to work when scheduled and accommodate a flexible work schedule when needed (occasional evenings and Saturdays required).
  • Professional manner and demonstrated ability to work successfully with diverse constituencies including staff, Board members, current and former Fellows, applicants, executives, community leaders, Foundation guests, and the general public.
  • Desire to build civic participation, civic education, and civic leadership within Arizona.

Principal Responsibilities

Supports the Arizona Center for Civic Leadership, performing a full range of complex activities to help ensure that program goals and objectives are successfully accomplished. Provides support for other program areas as needed. Interacts positively, professionally, and regularly with other staff and contributes to the day-to-day efficient and professional operation of the Foundation. Works to uphold Flinn Foundation values of Candor, Trust, Innovation, Empathy, and Fun.

Specific Duties

Flinn-Brown Fellowship Coordination

  • Interacts with prospective, current, and alumni Fellows regarding general program procedures, events, and activities. 
  • Collaborates with leadership to develop and implement strategies to recruit high-quality applicants from diverse and underrepresented populations.  
  • Compiles and maintains detailed and accurate data, files, and records (electronic and/or paper), including database administration, on prospective applicants, applicants, current, and former Fellows. 
  • Assists in the technical administration of online application process and provides technical assistance to applicants. 
  • Responds to applicant queries; monitors application process, including securing missing application components. 
  • Schedules and organizes logistics for applicant interviews. 
  • Prepares application materials, score sheets, and reports for review and selection committee members. 
  • Manages all event registrations and gathers informational material for annual Flinn-Brown Fellowship seminar series and events. 

General Administrative Activities

  • Drafts and sends communication to various stakeholders, prepares materials, and compiles mailing lists for direct mail and email campaigns and newsletters.  
  • Assists in planning in-person and online events and provides on-site and online staff support at all program events, including securing venues and catering, preparing materials, sending invitations, and managing Zoom calls and RSVPs. 
  • Collaborates with the Flinn Foundation communications team on marketing materials for the Arizona Center for Civic Leadership, including the coordination of website and social-media content.   
  • Assists in preparing documents needed to develop the annual operating budget for the Arizona Center for Civic Leadership. 
  • Maintains program inventory and supply lists and coordinates purchasing of supplies and materials with team leadership. 
  • Provides support for leadership, such as screening telephone inquiries, scheduling meetings, and managing expense reports. 
  • Develops recommendations for new or streamlined strategies and actions to meet program goals, and implements these approaches in consultation with and as directed by leadership. 
  • Collaborates with Program Manager to assess effectiveness of recruitment strategies and communication channels for prospective applicants. 
  • Develops recommendations for more effective and efficient outreach to potential applicants and implements these approaches in consultation with and as directed by leadership. 
  • Maintains professional development (continuing education) in areas of professional responsibility. 
  • Takes on other tasks as assigned and contributes to cooperative and collegial shared responsibility for fostering excellence at the Foundation. 
  • Provides back-up reception area coverage as assigned. 
  • Maintains program inventory and supply lists and coordinates purchasing of supplies and materials with team leadership. 

Competencies

Job Knowledge and Quality Control – Demonstrates competence in all specific duties of the job, demonstrates accuracy and monitors own work to ensure quality. 

Dependability – Is a self-starter that can identify projects that need to be completed, is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. 

Customer Relations – Maintains a positive, supportive customer service approach, committed to increasing customer satisfaction and assumes responsibility for solving customer problems. 

Communication – Communicates effectively both verbally and in writing and uses appropriate methods of communication. Demonstrates active listening skills.  

Confidentiality and Ethical Behavior – Understands ethical behavior and business practices and ensures own behavior is consistent with these standards and aligns with the values of the organization. Maintains confidentiality of Foundation records and internal operations.  

Technological Skills – Utilizes the most effective technology for job duties. 

Teamwork and Interpersonal Skills – Works effectively in groups and is willing to help co-workers in other departments as needed, remains open to others’ ideas and exhibits a willingness to try new things; strives to maintain excellent relationships with management, staff, team members, vendors and guests. 

Adaptability – Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events, prioritizes and plans work activities and uses time efficiently. 

Initiative – Seeks new challenges, learning opportunities and increased responsibility, offers suggestions for improvement of work processes and takes ownership of work. 

About the Flinn Foundation

Since its creation in 1965, the Flinn Foundation’s primary area of grantmaking has been health care, with a specific focus since 2000 on the biosciences. In concert with that area of emphasis, the Flinn Foundation’s grantmaking and programmatic areas also include arts and culture, the Flinn Scholars, and the Arizona Center for Civic Leadership.

The Flinn Foundation’s Board of Directors is comprised of nine of Arizona’s foremost leaders in medicine, business, industry, and finance. The Foundation’s professional staff of 21 is led by President and CEO Tammy McLeod.

Other Details

Location

Central Phoenix. A handful of times per year, same-day in-state travel may be necessary. As previously noted, Flinn Foundation staff are currently working remotely to protect the health of our community.

Schedule

Typically, 8:30 a.m. – 5:00 p.m., Monday through Friday (occasional evenings and Saturdays required).

Salary and Benefits

The Flinn Foundation provides competitive compensation, commensurate with skills and experience.

The Foundation values work-life balance and the retention of its highly valued staff, as reflected in this position’s classification and benefits:

  • The position is classified as non-exempt, meaning that the staff member is paid for the hours worked each week, and if asked to work beyond the regularly scheduled 40 hours per week is paid an overtime wage.
  • The Foundation provides paid holidays, sick leave, and vacation. Paid leave is also provided for bereavement and for maternity/paternity/adoption.
  • Additional benefits include: medical and dental insurance; life insurance, short-term and long-term disability insurance; 403(b) retirement plan; covered parking.

Specific provisions of these benefits are uncommonly generous. Details will be provided to applicants who advance in the selection process for the position.